Payroll Tech II-UM Western

Payroll Tech II Department: Human Resources Position: Full-Time Wage: $15.
01 - $18.
76 Union Affiliation: FOCUS-MFPE Starting Date: ASAP Benefits Include: Insurance package, Mandatory retirement plan, Dependent partial tuition waiver, Faculty/staff tuition waiver Wellness program: Description Under supervision of the Associate Director of Human Resources, performs data entry of payroll into automated Human Resource Information System.
Helps employees and retirees with payroll and benefit questions in a patient, courteous and confidential manner.
This position will be responsible for helping with the student employment process including student employment verification, monitoring work study awards, coding, and payroll.
The Payroll Technician performs a range of complex duties to ensure the accuracy of payroll calculations and maintains and provides detailed information to employees for specific payroll functions.
Under the direction of the Associate Director of HR, provides support to the office and/or individuals in assigned area of responsibility.
Typical responsibilities include answering telephones; responding to inquiries via phone, in-person, or via email; routing calls to appropriate staff; performing records maintenance; sorting and distributing mail; running reports; and, performing other support functions as necessary.
Requirements A high school diploma or the equivalent is required.
An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
At least two years of progressively responsible administrative experience in Payroll or Human Resources or responsible bookkeeping, purchasing, and/or accounting experience is required.
Required Skills Knowledge of and experience in hiring practices and procedures Ability to maintain strict confidentiality.
Effective public relations and interpersonal skills, including the ability to work with a diverse group of individuals and create and maintain effective relationships with the campus community and the public.
Demonstrated professional communication skills both written and verbal; ability to explain guidelines and hiring practices to others (faculty, staff, administrative officers, and the public); demonstrated exceptional business English, spelling, composition, and grammar ability; and ability to draft, proofread, and layout various documents for the intended audience.
Knowledge of professional office practices and procedures Demonstrated service aptitude, which includes knowledge of customer service practices and the ability to adapt service delivery to customer expectations.
Utilize organizational and time management skills to complete tasks accurately and within established deadlines.
Ability to problem-solve, exercise sound judgment, and maintain a professional, personable demeanor.
Project management skills, which includes taking a project from inception to completion.
Possess a steadfast commitment to diversity, maintaining an inclusive institutional environment, and a demonstrated ability to work closely and constructively with a wide variety of constituents.
Ability to learn the University of Montana Western policies and procedures and CBAs.
Ability to operate a personal computer and related word processing, spreadsheet, and database software to include Microsoft Word, Excel, PowerPoint, and Outlook and Banner Database software.
Basic knowledge of and ability to apply marketing strategies.
Identify financial errors and discrepancies.
Issue and distribute payments as assigned.
Assemble, organize, and prepare data for records and reports.
Compare numbers and detect errors efficiently.
Learn codes, rules, regulations, policies, and procedures.
Operate standard office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Performs general office duties including copying, faxing, and filing.
Processes incoming and outgoing mail.
Answers phones and maintains inventory of office supplies for the Requires ability to multi-task in a public space.
Requires file management and organizational skills.
Requires typing skills, general PC skills, word processing to a broad range of applications (i.
e.
, correspondence, reports).
Preferred Ability to understand payroll deductions.
Specialized training beyond the high school level emphasizing payroll, accounting, purchasing, business office procedures, and/or bookkeeping.
Principles and techniques involved in payroll preparation and processing.
Methods, procedures, and terminology used in technical accounting work.
Verification and processing of payroll records and reports.
Understanding of payroll policies and procedures.
Data control procedures and data entry operations.
Modern office practices, procedures, and equipment.
Interpersonal skills including tact, patience, and courtesy.
The University and Dillon Area The University of Montana Western is a dynamic, innovative, undergraduate university with over 70 full-time faculty and over 1,300 students.
It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.
Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule.
Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course.
Each course is four credits and four blocks are offered each semester.
The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching.
Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.
The University of Montana Western is an integral part of the Dillon Community.
With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.
The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities.
For example, this material is available in alternative format upon request.
As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women.
Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References: References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing: Individual hiring departments at UMW may elect to administer pre-employment tests, which are relevant to essential job functions.
Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UMW, as legally required (e.
g.
, Form I-9).
Application Review of applications will begin immediately, but will remain open until the position is filled.
A complete application Includes: Letter of Interest/Cover Letter– addressing your qualifications and experience related to the stated required skills for the position.
A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
Detailed Resume Professional References– names and contact information for three (3) professional references.
*Please note: only five (5) attachments are allowed per application.
Please combine documents accordingly.
**Applying through Indeed.
com or easy apply through Indeed.
com may result in submission of an incomplete application.
Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section.
It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.